Checklist

What to have ready to register your rental property

Print this page and tick each line as you find it. The list follows Schedules 2 and 3 of the draft regulations and the GOV.UK housing hub. England only.

Not legal advice. Every figure on this page states what the linked official source says.

Written and checked by Will Roxby. Updated .

Before you start

You start the registration yourself, even if a letting agent manages the property.

  • A GOV.UK One Login

Source: GOV.UK housing hub: Get ready to register, checked on 13 October 2026.

About you

If you are an individual landlord:

  • Your name
  • Your date of birth
  • Your home address
  • Your phone number
  • Your email address

Source: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, Schedule 2: landlord entries, checked on 13 October 2026.

If the landlord is a company, charity or trust

  • The organisation's name and type of legal entity
  • Its address (not a PO Box), phone number and email
  • The name, date of birth, email and phone number of the person making the entry
  • A nominated contact with their email and phone number
  • The Companies House number or charity number if it has one
  • Without a Companies House number: the names, dates of birth and addresses of all directors, trustees, partners or members of the governing body
  • For a trust: the lead trustee's name, date of birth, address, email and phone number

Source: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, Schedule 2: landlord entries, checked on 13 October 2026.

If you act for the landlord

For example under a power of attorney, as a personal representative of an estate or as a court appointed deputy:

  • Your name, address, phone number and email
  • A certified or sealed copy of the document that gives you the authority to act

Source: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, Schedule 2: landlord entries, checked on 13 October 2026.

About each property

  • The address
  • A correspondence address in England or Wales (not a PO Box) and an email address for the landlord of this property
  • The ownership type
  • The property type, for example a detached house, a terraced house or a flat
  • The number of bedrooms
  • Whether it is let now
  • The name and email of the freeholder, any superior landlord and any property manager

Source: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, Schedule 3: dwelling entries, checked on 13 October 2026.

The tenancy and the rent

  • The number of people living there
  • The number of households
  • Whether it needs an HMO licence, an additional licence or a selective licence, with the licence numbers if you have them
  • The rent and how often it is paid
  • Whether the rent includes utilities and which ones
  • Whether it is let furnished, part furnished or unfurnished

Source: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, Schedule 3: dwelling entries, checked on 13 October 2026.

The certificates

  • If there is a gas supply: a copy of the gas safety record and its issue date
  • A copy of the EICR and its expiry date or the EIC and its issue date
  • Whether you had to give the current tenant an EPC and if so a copy of the most recent EPC
  • If the most recent EPC has expired: the date the current tenancy started
  • If the EPC rating is below the minimum: whether a MEES exemption is registered and which type

Sources: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, Schedule 3: dwelling entries, checked on 13 October 2026; GOV.UK housing hub: Get ready to register, checked on 13 October 2026.

If you do not have it all on the day

Under the draft regulations you pay the fee before a property entry is made. For a property that is let now you can make the entry without the tenancy and certificate details. You then have 28 days to add them or the entry becomes inactive.

When any detail goes out of date, for example a new gas safety record, you update the entry within 28 days. Your letting agent or property manager may update the tenancy and certificate details for you.

Source: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, checked on 13 October 2026.

Check your property's deadline

Enter the property's postcode to see its region, when the register opens there and the deadline. Free.

Open the free register check

Sources

Each source shows the date it was last checked. England only.