Every gas appliance and flue in a rented home is checked each year by a Gas Safe registered engineer. Each line below states what the linked regulations or HSE page says.
Not legal advice. Every figure on this page states what the linked gov.uk page says.
Each gas appliance and flue must be checked within 12 months of being installed. After that the gap between checks must be no more than 12 months.
For a new tenancy, each appliance and flue must have been checked in the 12 months before it starts.
Source: legislation.gov.uk: Gas Safety (Installation and Use) Regulations 1998, regulation 36, checked on 13 October 2026.
A check completed in the 2 months before the deadline date is treated as if it was made on the deadline date. So an early check does not pull your yearly date forward.
HSE says that to use this you keep the record until two further gas safety checks have been carried out.
Sources: legislation.gov.uk: Gas Safety (Installation and Use) Regulations 1998, regulation 36A, checked on 13 October 2026; Health and Safety Executive: Gas safety check records and what to keep, checked on 10 October 2026.
HSE says the check must be done by a Gas Safe registered engineer.
Source: Health and Safety Executive: Gas safety check records and what to keep, checked on 10 October 2026.
HSE says you can give an electronic copy if the tenant agrees and can open it. You must give a paper copy if they ask for one.
Sources: legislation.gov.uk: Gas Safety (Installation and Use) Regulations 1998, regulation 36, checked on 13 October 2026; Health and Safety Executive: Gas safety check records and what to keep, checked on 10 October 2026.
Keep the record of each check until there have been two further checks of that appliance or flue. HSE says to keep records for at least two years. HSE lists what a record shows:
Sources: legislation.gov.uk: Gas Safety (Installation and Use) Regulations 1998, regulation 36, checked on 13 October 2026; Health and Safety Executive: Gas safety check records and what to keep, checked on 10 October 2026.
If the property has a gas supply, the draft Private Rented Sector Database Regulations ask for a copy of the gas safety record and its issue date. A property with no gas supply has no gas record to upload. These regulations are still in draft.
Sources: legislation.gov.uk: Draft Private Rented Sector Database Regulations 2026, checked on 13 October 2026; GOV.UK housing hub: Get ready to register, checked on 13 October 2026.
Letward keeps the issue date of each gas safety record for each property. It shows the next check as due by the last day of the 12 months that start on the check date. When a check falls in the 2 months ending with the deadline from your last record, Letward treats it as made on that deadline. The next deadline is then the last day of the 12 months starting from it. It emails you 60, 30, 14 and 7 days before the due date. It logs the date you gave each tenant a copy and how.
Check your register window, freeEach source shows the date it was last checked. Each guide states what the linked official source says, with the dates and nothing more. England only.